The packet leaves before the truck does.
Your driver delivers and sends one WhatsApp photo. The POD, the lumper receipt, whatever else came with the load. PODPilot builds the factoring packet and sends it, immediately or on your schedule.
- Nothing for the driver to install
- No converting to PDF
- Updates the moment a load delivers
- Works with the factor you already use
There is nothing to integrate. Your factor already takes submissions by email, and email is all PODPilot needs. No portal login. No API. Nobody to ask permission from. Packets have gone to:
- TBS Factoring
- Apex Capital
- RTS Financial
- OTR Capital
- Triumph
Watch one delivery become one email.
No slides. The photo comes in, the packet goes out. You can see every step in between.
One Tuesday, start to finish.
This is the whole product. Three moments, and none of them need you at a desk.
The driver sends a photo.
From the cab, the dock, or a truck stop. He texts the load number and a picture of the POD to one WhatsApp number, in English or Spanish. There is nothing to download and nothing to learn.
PODPilot builds the packet.
The document gets read and matched to the right load. The invoice is generated. Rate con, POD, and invoice are merged into one PDF in the order your factor expects. Anything it cannot match with confidence goes to a review queue instead of going out wrong.
It lands in your factor’s inbox.
Same minute. Or on a weekly batch, or whatever schedule you keep. PODPilot submits the packet. Your factor funds it on their own terms, the same as always.
This is the stack you have been building by hand.
Every carrier knows it. Rate con, invoice, POD, and whatever receipts came with the load. One file, in that order, named the way your factor wants it.
Rate confirmation
- Download the rate con to your computer
- Make a new folder for the load
- Name it so you can find it again
Invoice
- Open your template, or build one
- Fill in pickup, delivery and amount, or pull it from your TMS
- Download it and save it to the folder
POD and receipts
- Get the photo or PDF from your driver
- Convert it to PDF if it is not one already
- Download it and save it to the folder
- Check every document is right, then send
- Rinse and repeat for every load
PODPilot does all of it with one click.
Sequential invoice numbers, your template, your remit-to details. If something is wrong, the packet stops before it is sent instead of after.
I ran a small fleet trucking company for twelve years. I did this paperwork every night, and that was after chasing drivers for their submissions. I got it wrong plenty of times before I got it right. You do get faster, whether you use a TMS or do it by hand, but you are still sitting at the dinner table or late in the office doing it.
That is where every decision in PODPilot came from. Dispatch, and forget the rest. When the driver sends the POD, the rest of the paperwork builds and submits itself. Built for the real owner-operator and the small fleet.
Two people. One problem.
Built for owner-operators and small fleets. Not for enterprise, and not pretending to be.
You drive. This does the office.
- Send the POD from the cab and be finished
- No laptop, no scanner, no Sunday at the kitchen table
- One number to text, in English or Spanish
One dispatcher, one screen.
- Every load’s packet status in a single view
- A review queue that catches the blurry POD before your factor does
- Multiple factor profiles, your own templates, a full audit trail
The boring parts, done properly.
None of this looks impressive on a slide. All of it is why the packet does not bounce.
WhatsApp intake
Your driver already knows how to send a photo. No app to install, nothing to teach, and no chasing him for it later.
Invoice generation
Your template, sequential numbering, no duplicates even when two loads close at once. You stop opening a blank invoice at the end of every day.
Document matching
Each document is read and matched to a load. Anything it cannot place with confidence goes to review instead of to your factor, so problems get caught before a packet comes back.
Packet assembly
Rate con, invoice, POD and lumper receipts merged into one PDF, in the page order your factor expects. Nothing to collate, nothing to name, nothing to attach.
Submission schedule
Send on delivery, batch weekly, or set your own rhythm. It knows about holidays, so nothing sits in a queue over a long weekend.
Audit trail
Every packet, every send, every exception, timestamped and searchable when somebody asks where an invoice went.
Priced per truck.
Every plan starts with the same 14 days free, and no card.
Launch pricing: 50% off the first 6 months
1 to 5 trucks, up to 100 loads a month.
- WhatsApp driver intake
- AI document classification
- Invoice generation
- Packet assembly and email
5 to 10 trucks, up to 200 loads a month.
- Everything in Starter
- Scheduled submissions
- Holiday awareness
- Priority support
10 to 30 trucks, up to 600 loads a month.
- Everything in Growth
- Custom invoice templates
- Multi-factor profiles